Calendars

To Export a Calendar

1. In Calendar, click gear icon (⚙) and click Settings.

2. On the left under Settings for my calendars, click the name of the calendar you'd like to export.

3. Click on the Export calendar button.

4. Once the file downloads to your Downloads folder, (on Mac OS) double click to unzip the file (on Windows) right click and Extract all...

To Import an Exported Calendar

1. Switch to your new account. In Calendar, click gear icon (⚙) and click Settings.

2. On the left under Import & export, click on Import.

3. Click on Select file from your computer. Find the exported, uncompressed file and click Open.

   1. Select which calendar you would like to import into on the Add to calendar dropdown.

4. Click the Import button.

1. In Calendar, click Settings Settings.

2. On the left under General, click Event settings.

3. Click Notifications and select an option:

   • Off

   • Desktop notifications

   • Alerts

4. (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.

5. (Optional) To manage your notifications, on the left, click your calendarGeneral notifications.

6. Next to each option, click the Down arrow and select None or Email.

If you’d prefer not to be invited to events outside of your working hours, you can adjust your Google Calendar settings so organizers know to reschedule an event to a better time.

1. In Calendar, go to Settings Settings.

2. On the left under General, click Working Hours.

3. Check the Enable working hours box.

4. For each day, click the time when you’re available. Suggestions might already appear, but you can click the time to change them.

5. (Optional) To set the same times for every day, click Copy time to all.

1. Click the Add rooms, location, or conferencing field.

2. Click Add rooms.
   Based on your work location, number of attendees, and previous room bookings, suggestions automatically appear.

3. Point to the room that meets your criteria and check the box to select the room.

4. If you don’t see a suitable room:

   • In the search box, enter another resource or building name, floor, or conferencing equipment (such as Chromebox for meetings). As you enter text, you’ll see results below the search box.

   • Point to a room to see details, such as room capacity, location, equipment and features.

   • When you find the room you need, point to it and check the box to select it.